Administrator advising on human resources

The Group of the European People's Party (EPP Group) is the largest political group in the European Parliament. It brings together centre and centre-right pro-European political forces from the Member States of the EU, coming together to advance the goal of a more competitive and democratic Europe, closer to its citizens, and a social market economy. Its multinational Secretariat provides political, administrative and technical support to its MEPs.

The Human Resources Unit is responsible for managing the career of the EPP Group’s staff from their recruitment and selection until the end of their service by providing guidance and support on all HR matters (such as evaluation, grading, working time and professional training, etc.). The HR Unit provides advice on the rules and procedures as well as regularly issues HR statistics to support the EPP Group’s leadership defining HR priorities and thus contributes to the overall achievement of the working program of the Group.

The Administrator advising on human resources fulfils a supranational function within the EPP Group Secretariat and carries out, the following functions and duties:

• Supporting the Head of the HR Unit in policy implementation, staff management, and follow-up on strategic HR matters.
• Coordinating, together with and under the supervision of the Head of the HR Unit, various HR activities (recruitment, training, competitions, career guidance, staff posts allocation, etc.).
• Developing and implementing projects aimed at optimising the EPP Group's HR management.
• Managing selection procedures by drafting vacancy notices, coordinating publications, screening applications, and ensuring alignment with EPP Group’s objectives.
• Overseeing the selection and recruitment team, ensuring efficient task delegation, compliance with rules, and adherence to timelines.
• Providing reports and statistical analyses on selection procedures, including periodic and ad-hoc insights to support decision-making.
• Managing strategic HR staff lists, including the establishment plan, table of posts, and annual upgrades or transfers.
• Managing staff data entry and maintenance in HR databases, ensuring accuracy and timely updates, including personal file administration.
• Drawing conclusions and making proposals to management based on survey results (e.g., internal mobility, teleworking, mentoring).
• Preparing recommendations and data-driven briefings for middle and senior management on HR issues.
• Drafting HR communications, internal rules and intranet content.
• Contributing to digitalisation and innovation projects within the HR field.
• Ensuring strong communication and collaboration within the EPP Group’s Secretariat, with the EP administration (DG PERS and the Legal Service), and with the HR services of other political groups.

The post of Administrator advising on human resources in the Secretariat of the EPP Group requires a high level of availability, including frequent meetings and irregular working hours. The role demands flexibility, sound judgment, a methodical approach, and strong problem-solving skills, as well as the ability to manage multiple priorities simultaneously in a fast-paced and evolving environment.

Candidates must demonstrate discretion, adaptability to varying workloads, and the capacity to work efficiently within an international and multicultural team. Success in this role requires a strategic and analytical mindset, resilience, decision-making abilities, excellent interpersonal skills, and a high level of emotional intelligence. Furthermore, professional integrity, adherence to ethical standards, sense of confidentiality and the ability to navigate complex HR-related challenges are essential.

Excellent oral and written communication skills are required, along with proficiency in e-recruitment platforms, digital tools, and data analysis.

The ideal candidate should be able to apply digitalization and innovation to improve HR processes, maintaining compliance while enhancing efficiency and best practices.

Candidates must have:

• a level of education corresponding to completed university studies of at least four years attested by a diploma;
• at least three years university-level relevant professional experience similar to the duties as described in the job description acquired after obtaining the required educational qualification    indicated in this notice of competition;
• professional training of university level in the field of HR is an asset;
• for work purposes, a very good knowledge of English and French (C1);
• a thorough knowledge of other EU language (C2);
• a very good knowledge of Microsoft Office (Word, Outlook, PowerPoint) and, in particular, advanced Excel skills for reporting;
• proven experience in using e-recruitment tool(s) and other HR databases;
• experience in using survey tools and platforms for gathering and analysing feedback;
• good communication and coordination skills and ability to manage confidential staff information;
• a solid knowledge and experience in career development, staff selection and recruitment, in HR reporting as well as in modern technology in the area of HR; 
• an excellent knowledge of the Staff Regulations of Officials of the EU and of the Conditions of Employment of Other Servants (CEOS), relevant rules and administrative procedures linked to the areas of activity.

Successful candidate(s) may be offered a contract as a temporary agent of the type 2(c) for an indefinite period, in accordance with the Conditions of Employment of Other Servants of the European Union (CEOS).

In addition to the basic salary, the following benefits apply:

• Sickness Insurance Scheme enabling access to care worldwide;
• EU Civil Service Pension rights after 10 years of service;
• Annual leave entitlement of at least 24 days;
• Additional specific allowances (e.g. expatriation, household, dependent child, installation), depending on the personal family situation and the place of origin;
• Training and career development opportunities.

CANDIDATES MUST FULFIL THE FOLLOWING CONDITIONS (art. 12(2) of the CEOS):

• be a national of one of the Member States of the European Union;
• enjoy their full rights as a citizen (have no criminal record);
• have fulfilled any obligations imposed by the laws concerning military service;
• meet the character requirements for the duties involved.