Senior Officer, Events

Main responsibilities

• Lead on end-to-end planning, delivery, and evaluation of in person and online events and meetings
• Coordinate all logistics including venue, catering, tech setup, and delegate management
• Manage budgets, timelines, and event documentation
• Liaise with internal teams, external suppliers, speakers, and attendees
• Develop and implement promotional strategies in collaboration with the comms team
• Provide general administrative support including maintaining databases, managing event registrations, and preparing materials, as well as reports.

In addition, the Senior Officer, Events will support broader administrative processes as required. This may include assisting with the organisation’s meeting centre operations, contributing to the delivery of the annual flagship event: European Hydrogen Week, and providing general support across the team during busy periods.

Requirements:

• A degree in Event Management, Marketing, Communications, Business, or a related field—or equivalent professional experience
• Having a minimum of 5 years’ experience in a similar role.
• Experience working in international or nonprofit, membership organisations
• Excellent command of English (oral and written).
• Proficiency with event platforms (e.g., Zoom, Ms Teams, Eventbrite and other) and project management tools
• Familiarity with hybrid event formats and accessibility best practices

Skills

• Exceptional organisational skills and attention to detail
• Confidence in managing multiple stakeholders and suppliers
• Strong interpersonal and communication skills (oral and written).
• Effective time management skills; priority setting and multi-tasking skills.
• A can-do attitude and ability to stay calm under pressure
• Able to work independently and within a team in a multicultural environment.
• Eye for detail & accuracy.
• Discretion and confidentiality.

What we offer: 

• International and dynamic team.
• Great opportunity to learn about the non-profit management, partner and membership management and the hydrogen sector.

How to apply?

• Please fill in the form below and include in the subject line “Senior Officer, Events” with your first name and surname.
• Applications to be considered valid must include: a one-page (maximum) letter of motivation and including your gross salary expectation, proof that you can live and work in Belgium, and a CV. Please do not send anything else.
• Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in Belgium.
• The deadline for applications is 9.5.2025. Please be advised that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
• Any incomplete applications will be disregarded.
• Only candidates selected for interview will be contacted.
• Interviews will take place on a rolling basis and the position may be filled before this date.
• Apply here.