Project Officer, European Hydrogen Week

About the Role

We’re seeking an experienced event professional who thrives on bringing big ideas to life and managing all the moving parts behind the scenes. As our Event Project Officer, you will lead the operational delivery of our flagship event European Hydrogen Week. This is a hands-on role where you will serve as the central point of contact for sponsors and exhibitors, while also coordinating with our external event agency and internal teams to ensure seamless execution.

Main responsibilities

Project Management:

• Oversee the full event cycle, ensuring timelines, deliverables, and stakeholder responsibilities are clearly defined and met.
• Act as the key link between our team and the external event agency -coordinating tasks, aligning on deadlines, and ensuring smooth communication.
• Manage the end-to-end sponsor and exhibitor journey , from application processing and contract signing to post-event follow-up.
• Ensure all sponsor/exhibitor assets are received and implemented correctly, and that deliverables are fulfilled.
• Guarantee appropriate visibility on event platforms and more.

Programme Support:

• Work closely with internal teams and partners to implement programme elements and side events , ensuring all logistical and production requirements are met.
• Coordinate technical and operational needs in collaboration with production teams, speakers, and vendors.
• Support with the on-site logistics, accreditation, and venue coordination where applicable.

In addition, the Event Project Officer, European Hydrogen Week will support broader administrative processes as required. This may include assisting with other Hydrogen Europe events and meetings, the organisation’s meeting centre operations, and providing general support across the team during busy periods.

Requirements:

• A degree in Event Management, Marketing, Communications, Business, or a related field,or equivalent professional experience
• Having a minimum of 3 years’ experience in a similar role.
• Experience working in international or nonprofit, membership organisations
• Excellent command of English (oral and written).
• Proficiency with event platforms (e.g., Zoom, Ms Teams, Eventbrite and other) and project management tools
• Familiarity with hybrid event formats and accessibility best practices

Skills

• Exceptional organisational skills and attention to detail
• Confidence in managing multiple stakeholders and suppliers
• Strong interpersonal and communication skills (oral and written).
• Effective time management skills; priority setting and multi-tasking skills.
• A can-do attitude and ability to stay calm under pressure
• Able to work independently and within a team in a multicultural environment.
• Eye for detail & accuracy.
• Discretion and confidentiality.

What we offer: 

• International and dynamic team.
• Great opportunity to learn about the non-profit management, partner and membership management and the hydrogen sector.  

Start: as soon as possible 

How to apply?

1. Please fill in the form below and include in the subject line “Project Officer, European Hydrogen Week ” with your first name and surname.
2. Applications to be considered valid must include: a one-page (maximum) letter of motivation and including your gross salary expectation, proof that you can live and work in Belgium, and a CV. Please do not send anything else.
3. Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in Belgium.
4. The deadline for applications is 9.5.2025. Please be advised that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
5. Any incomplete applications will be disregarded.
6. Only candidates selected for interview will be contacted.

Interviews will take place on a rolling basis and the position may be filled before this date.

Apply here.