Secretary in the Maintenance and Technical Projects Sector

COR/SC1-SC6/36 BIS/25

Officials – secretary/clerk

Deadline 2 June 2025

Detail of the vacancy notice

• Directorate: ​​Directorate for Logistics
• Management: no
• Unit/Service: ​​ Infrastructure ​
• Grade: AST/SC1-AST/SC6
• Location: Brussels
• Deadline:  2 June 2025 at noon (Brussels time)

Your job and responsibilities

Are you interested in the technical and administrative management of building maintenance and technical projects? Would you like to help your colleagues in the joint services of two EU institutions – the European Committee of the Regions (CoR) and the European Economic and Social Committee (EESC)?

As a secretary/clerk in the Infrastructure Unit’s Maintenance and Technical Projects Sector, you will be involved in the administrative and financial monitoring of commitments, contracts, projects and budgets.

You will help organise cooperation between various internal stakeholders (other departments) and external ones (contractors, other institutions, etc.).

You will also be responsible for updating project monitoring tools, framework contracts, order forms and specific contracts.

You will be part of the dynamic team of the Maintenance and Technical Projects Sector, which consists of six people (two administrators and four assistants).

Are you the talent we are looking for?

General abilities and capacities required

• Think with a critical spirit, analyse and solve problems pragmatically.
• Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
• Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results. 
• Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
• Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
• Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
• Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
• Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.

Job-specific requirements

• You have experience with technical installations and in helping to organise and coordinate projects.
• You have experience in administrative and financial management.
• You are used to working with various stakeholders.
• You have a good command of IT applications and tools, such as Outlook, Excel, Word and SharePoint, including AI tools in a secure environment.
• You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of these languages. For functional reasons, a high level of French is required and a good level of English is desirable.

Documents

• Secretary/clerk in the Maintenance and Technical Projects Sector

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• Appendix

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