Social Affairs and Administrative officer

Eurocities is recruiting a Social Affairs and Administrative Officer to support the social affairs team in delivering EaSI 2026 and 2027 activities. The candidate will start as soon as possible, ideally in March 2026.

Eurocities is a dynamic and international team where we trust in people, value constructive exchanges and collaborative work. We help people thrive in a friendly, open and healthy environment while promoting a work/life balance.

About the project

Eurocities has a dedicated Social Affairs Forum (SAF) that brings together over 150 cities to work jointly to address major social challenges such as employment, education, homelessness, housing, poverty, and social exclusion of vulnerable individuals, a lack of access into the labour market for vulnerable groups, or population ageing. The EU employment and social innovation (EaSI) operating grant supports Eurocities policy, data collection, exchanges of experience, know-how, and transfer of innovative solutions among cities on social inclusion.

Responsibilities

As Social Affairs and Administrative Officer, you will work as part of the Social Affairs team, reporting to the Head of Social Affairs, to support the implementation of EaSI grant.

In this role, you will:

Administrative support (50%)

• Provide general administrative support to the Head of Social Affairs
• Manage internal and external correspondence on behalf of the Head of Social Affairs
• Schedule appointments, manage calendars and book work trips,
• Write and share accurate and complete meeting minutes
• Maintain up-dated project documentation, deliverables, and internal records
• Support the organisation of the EaSI External evaluation

Social affairs (50%)

• Support the organisation of a session on anti-poverty during Eurocities’ Annual Conference (briefings, invitation to speakers, follow up, drafting of the report)
• Support the organisation of a mutual learning event on homelessness (selection of host city, conceptualisation of the agenda together with colleagues, regular meetings with the host city, invitation to speakers and participants, logistical support, on-site support, follow up, drafting of the report)
• Support the organisation of the Social Innovation Lab on local anti-poverty strategies (selection of host city, conceptualisation of the agenda together with colleagues, regular meetings with the host city, invitation to speakers and participants, moderation of workshops, follow up, drafting of the report)

• Support the team with other relevant policy or project tasks where appropriate.  

Profile

You are an early-career professional who is full of initiative, self-driven, curious, creative, flexible, and impact-oriented.

The skills and experience to do this job successfully include*:

• One year of relevant work experience
• Education: a Master’s degree or equivalent in social policies, social sciences, urban development, EU studies or related fields
• Excellent written and spoken English. Other languages are an asset
• Strong interest in social policies
• Attention to detail
• Flexible to work on diverse tasks
• Experience in organising in-person and remote meetings
• Excellent organisational skills with the ability to prioritise tasks and meet deadlines effectively
• Communication and collaboration skills in a multi-cultural environment, with the ability to collaborate effectively with diverse stakeholders
• Proficiency in Microsoft Office suite (including Teams, SharePoint, Planner). Familiarity with Odoo and Notion is an asset.
• Ability to work independently, as well as within a team of 9 people.

*We are looking for candidates who fulfil most of these criteria, but do not hesitate to apply if you think that you could be a good fit for the position.

We offer

• A full-time position as employee, under Belgian legislation. The selected candidate will need to either live in Belgium or be willing to move to Belgium for the duration of the contract (candidates need to provide a Belgian address)
• A one-year fixed term contract (possibility of extension depending on funding)
• €2,500 gross salary
• Flexible working hours
• Part-time teleworking

Benefits

Meal vouchers, pension plan, hospitalisation insurance, public transport costs, 13th month, éco-chèques, 90€ net per month of teleworking allowance, training opportunities.

Eurocities promotes the importance of a work-life balance.

How to apply

Applicants are requested to send:

• A letter of motivation, explicitly describing point by point their relevant experience and linking it to the requirements for the position, in one page maximum,
• Replies to the following questions in 100 to 200 words:
  • What is your experience in organising events? (tasks, responsibilities etc.)
  • Describe a situation where you had to mobilise organisational skills and your ability to plan, manage and prioritise workload while meeting deadlines
  • Describe a situation where you had to use diplomatic skills
• A CV with at least two referees (including your current or last employer)

By end of the day on Sunday 8 March 2026 to: Patricia de Wouters, People & Operations Director, at [email protected].

Please send the documents in pdf format and mention ‘SAF & Admin Officer’ in the subject line.

Interviews will be held in person in Brussels on 16 and 17 March 2026.