Internship: Congress and Event Coordination Intern (April - October)

To support the preparation of our upcoming congress in October , we are looking for a motivated Congress Planning and Coordination Intern to join our team for a 7-month internship.

About the Role

The intern will support the planning and delivery of our international congress, working closely with the event management task force. This is a great opportunity to gain hands-on experience in event administration, organisation, and coordination.

Key Responsibilities

Support the logistical preparation of the congress (venue coordination, registration, travel)

Assist with speaker and participant invitations and management

Help coordinate communication with partners, suppliers, and service providers

Support the preparation of event materials (programmes, presentations, briefing notes)

Assist with website updates, registration platforms, and participant communication

Provide support during the congress • Assist with post-event follow-up and reporting

Profile

Currently enrolled in or recently graduated from a degree in event management, communications, business, international relations...

Strong organisational skills and attention to detail

Good knowledge of MS Office

Ability to manage multiple tasks and deadlines

Excellent written and spoken English (additional languages are an asset)

Proactive, team-oriented, and eager to learn

What We Offer

Hands-on experience in organising an international congress

A dynamic and collaborative working environment

Exposure to European stakeholders and event management processes

Mentoring and professional development

Reimbursement of public transport fee and lunch (10€)

How to Apply

Please send your CV and a one page motivation letter to [email protected] with the subject line “Congress Internship Application – [Your Name]”

• Location:  Brussels
• Start date: end of March
• Duration: 7 months​
• Open positions: 1